Boards and Meetings

Latest Minutes

January 19, 2012

The Forest Hills Board of Commissioners (herein also the “Board”) held its regular meeting on January 5, 2012 at the City’s Offices, 6300 Hillsboro Pike, Nashville, Tennessee, beginning at 5:00 p.m. Mayor Coke called the meeting to order. Also present were Commissioner Hyde; City Attorney Matt Foster; City Engineer Brad Bivens; and Al Deck, City Manager. Others present are shown on the attached sign-in sheet. A copy of the Agenda is also attached to these minutes.

1. Approval of the Agenda: Motion by Commissioner Lanson Hyde, which

was seconded by Mayor Coke approving the agenda as presented.

Approval of the Minutes: Motion by Commissioner Lanson Hyde, which

was seconded by Mayor Coke and the Minutes from January 5, 2011 were approved.

2. Report from the City Manager, Al Deck.

(a) Approval of the December Financial Statements: Upon motion by Commissioner Hyde, which was seconded by Mayor Coke, the Members unanimously voted to approve the minutes of the January 5, 2011 Board of Commissioners meeting.

3. Report from the City Engineer, Brad Bivens:

(a) Update on Cliftee Drive & Ridgewood Drive Projects: Mr. Bivens reported that the Cliftee Drive project is complete, except for the repair of a portion of the driveway, which was accidently damaged during the street repair.

(b) Update of Ridgewood Drive: the work continues and is approximately 80% complete. The construction is filling the void with rock and as that process is completed, the finish grade and landscape material will be installed. Mr. Bivens also reminded the Members of two metal culverts which have failed at the intersection and request approve to replace those two pipes. Replacement now will avoid destroying the newly pave street in the near future to replace the two metal culverts. The members agreed.

(c) Hillsboro Pike Sign Project: Mr. Bivens is currently meeting with

Lo Jac to discuss their previous experience installing post and signage on T.D.O.T. highways. He hopes to obtain T.D.O.T. approval on both the signage materials and Lo Jac.

4. Report from the City Attorney, Matt Foster:

(a) Open Matters: Mr. Foster began with the pending issue of a Piedmont Gas line involved in the repair of Ridgewood Drive landslide. In connection with this discussion, the city Manager added that he and the City Engineer met with a representative of Piedmont and had a favorable meeting. They will report the outcome, as soon as possible. The second issue involved a view of the City’s Storm Water Plan and Mr. Foster requested the city allow Mr. Tom Allen (Nee-Schaffer Engineering-Schaffer Engineering) to review the Commissioner Lanson Hyde and offer comments and suggestions to review the document. Upon motion by Commissioner Hyde and a second by Mayor Coke, the Members voted to submit the City’s storm water plan for review by Tom Allen

(b) Proposed Ordinance No. 2012-197, Amend the Municipal Code, regarding the Zoning ordinance. Discuss the purpose and effects; however, delayed action.

(c) Proposed Ordinance No. 2012-198, to amend the Municipal Code, regarding the Licensing of Trash and recycling companies. Discussed the purpose of this Ordinance; however, delayed action.

(d) Model use Policy for City Hall: Presented a proposed plan for discussion purposes; however, deferred any action.

Public Comments: No public comment was offered

There being no further matters to be discussed and no further business to come before the Board, the meeting was adjourned.

Latest Minutes

November 18, 2011

The Forest Hills Board of Zoning Appeals (herein also the “Board”) held its regular monthly meeting on November 18, 2011 at the City’s Offices, 4012 Hillsboro Road, Nashville, Tennessee, and beginning at 8:00 a.m. Chairperson Janie Rowland presided. Also present were Mr. Mark Banks, City Manager Al Deck, and City Assistant Cynthia Despot. Others present are shown on the attached sign-in sheet. A copy of the Agenda is also attached to these minutes.

1. Approval of the minutes: Minutes were deferred, due to the resignation of Mr. Hyde and the absence of Mr. Littlejohn.

2. Letters of Credit: none

3.  Mr. Steve Cole, of Steve Cole Construction, Inc., represented the owner of 5879 Fredericksburg, in a request for an accessory use (generator) in the side yard. Mr. Cole submitted photographs of the area, along with approval of neighbors. The photos detailed existing walls, which would block the view from the street. Chairperson Janie Rowland offered a motion to approve the request, conditioned on adding another wall on the side yard, concealing the generator from view of the next door neighbor, and applicant obtaining approval of said neighbor. The existing wall is approximately 4 feet 6 inches high and the addition will also require a height variance. The motion was seconded by Mr. Mark Banks. The applicant will submit the letter of approval to the City Manager and may then proceed with the construction of the wall.

4. Mr. Charles Coots, Farm manager represented the owner of 6242 Hillsboro Road, in a request for a variance in construction of a four (4) rail board fence, approximately 4 feet six inches high. The increase height is to accommodate changes in elevation. Wire will be added to the fence to assist in maintaining the owner’s horses on the property. During the presentation, the City Manager verified the former owner received a variance to build the fence on the front of the property. However both the permit and variance have expired and the new owner is requesting a new variance for this continued fencing project. Upon motion by Mr. Mark Banks, which was seconded by Chairperson Janie Rowland, the Members unanimously voted to approve the motion and grant a variance for the 4 foot 6 inch fence.

5. Mr. Brian Hamilton of Nashville Civil, LLC, represented Mr. Mr. Jim Littlejohn Reed of 2026 Priest Road in a request for a retaining wall ranging from 1.5 feet to approximately 8 feet. The wall is required in the proposed construction of a new swimming pool and pool house. Following discussion of the project, Mr. Mark Banks made a motion to approve, contingent on submittal of a landscape plan to help conceal the wall. The stamped landscape plan must be submitted to the City, before the permit is issued. The motion was seconded by Chairperson Janie Rowland and the variance was granted for a retaining wall, up to approximately eight feet in height.

There being no further matters to be discussed and no further business to come before the Board, the meeting was adjourned.

Latest Minutes

November 17, 2011

The Forest Hills Planning Commission (herein also the “Board”) held its regular monthly meeting on November 17, 2011 at the City of Forest Hills, Nashville, Tennessee, beginning at 6:00 p.m. Chairman Warner Bass, presided. Also present were Mr. Winston Evans, Mr. James Gardner, Mr. David Waller, Mrs. Carroll Kimball, Mayor Coke, Commissioner Hyde, and Vice Mayor Lovell. Others present are shown on the attached sign-in sheet. A copy of the Agenda is also attached to these minutes.

1. Approval of the minutes: Minutes from July 17, 2011 were deferred

2. Letters of Credit: No active letters of credit for subdivisions

3. Final review and recommendation of the Revisions to the Zoning Ordinance.

Having achieved agreement on virtually every other aspect of the revisions, the Members limited the evening’s discussion to coverage ratio and steep slopes. Following the discussion Mr. Winston Evans offered a motion to adopt Option #4. The motion was seconded by Mr. Jim Gardner. The motion failed with a vote of 2 yes and 7 no.

A second motion was offered by Mr. Winston Evans, which was seconded by Commissioner Hyde, to adopt slope restrictions of twenty (20) percent and establish the Hillside Protection at an elevation of 800 feet. The Members unanimously voted to approve the motion.

There being no further matters to be discussed and no further business to come before the Board, the meeting was adjourned.